We’re Hiring an Accounting & Billing Specialist
If you’ve worked in billing for a CPA or professional services firm, you know what keeps operations running smoothly: Staying on top of expenses and billable work. Generating invoices and collecting payments on a timely basis. A month-end close that doesn’t turn into a fire drill.
KRS CPAs is hiring an Accounting & Billing Specialist in Paramus, New Jersey. This role supports both our Controller and our Partners, and is critical to our firm’s continued success.
What this role looks like day to day
You will spend part of your week focused on billing and accounts receivable, including:
- Preparing, reviewing, and finalizing client invoices
- Tracking WIP, unbilled time, expenses, and retainers
- Working closely with Partners and Managers to keep billing accurate and on schedule
- Handling write-ups, write-downs, credits, and billing adjustments
- Monitoring AR and following up on outstanding invoices
- Keeping billing records organized and supporting the monthly billing cycle
You’ll also support the Controller with accounting and month-end work, such as:
- AP, AR, expense coding, and daily accounting tasks
- Journal entries and general ledger support
- Bank, credit card, and balance sheet reconciliations
- Monthly and quarterly close process support, including accruals and variance analysis
- Year-end tasks, audits, and special projects
Who we think will enjoy this role
This is a great fit for someone who likes structure and accuracy, and enjoys improving financial processes.
We’re looking for someone with 3 to 5+ years in billing, AP/AR, or accounting. Experience in a CPA firm or professional services environment is strongly preferred. Familiarity with WIP, retainers, utilization, realization, and project-based revenue is a big plus.
On the tools side, you should be confident in Excel (think lookups, pivot tables, reconciliations), QuickBooks Online, and automated expense tools.
Why KRS
People join firms for the work. They stay for the team.
KRS is known for an open-door culture and a supportive environment where you can ask questions, learn quickly, and work with good people. We offer flexible hybrid arrangements for many roles, summer office hours, and a “Dress for Your Day” approach that keeps things comfortable and professional. We value our employees and are committed to providing a healthy, inclusive, and productive work environment.
Know someone who fits?
If you have a colleague with relevant experience, please let them know about this opportunity. Referrals are always welcome.
Interested in applying?
Visit our Career Opportunities page and look for Accounting & Billing Specialist.
FAQs
What is the Accounting & Billing Specialist role at KRS?
It’s a full-time role supporting the firm’s billing cycle and core accounting work. You’ll handle invoicing, WIP, A/R follow-up, and assist with monthly and quarterly closes and year-end.
Is CPA firm or professional services experience required?
It is preferred. If you’ve worked in time-and-billing, WIP, and partner review environments, you’ll likely transition quickly.
What are the key responsibilities?
Preparing and finalizing invoices, tracking WIP and retainers, handling billing adjustments, monitoring AR, maintaining billing records, and supporting accounting tasks like reconciliations and journal entries.
Who does this role work with?
You’ll work closely with Partners and Managers on billing and support the Controller with accounting and close-related tasks.
What kind of person does well in this role?
Someone who likes structure, stays organized, communicates clearly, and takes ownership of deadlines and details.
How do I apply?
Apply through the KRS Career Opportunities page and select “Accounting & Billing Specialist.”
